• Hudson Valley Singers

February Board Meeting Minutes


Hudson Valley Singers

Board Meeting Minutes

February 22nd, 2015

Meeting called to order 12:45pm.

All Executive Board Members in attendance.

  • Announcements made.

  • Financials

  • Accurate budgeting of Winter Performance

  • Current remaining funds around $12,000

  • Return of payment from Natalia

  • Winter Concert Post Mortem

  • Greater success with raffles

  • Motion to request singers to either contribute food or $10 for concert reception.

  • Motion made by Randee G.

  • Seconded by Verna M.

  • Motion passed.

  • Planning for St. Matthews Passion

  • Discussion of concerts in the city and Westchester

  • Possible alternative to White Plains venue – St. Casimir

  • Push for recruitment

  • Concert date options for concert dates:

  • Sunday, May 15th in White Plains

  • Saturday, May 21st in the city

  • Concert Program

  • Implement processes to make program creation easier

  • Deadlines for each piece - ads, content, member’s names, etc.

  • Quality control – a week prior to print date, the program goes out to review

  • Pursue more information on InDesign and Creative Cloud

  • Shared access to a single license?

  • New Policy for Concert Recordings and Photography

  • Motion: The Board may make or commission audio recordings, video recordings and photography of any concert performance, which shall be the property of The Hudson Valley Singers.

  • Motion made by Melanie A.

  • Seconded by Verna M.

  • Motion Passed.

  • The board will request that a given person be responsible for the distribution, collection and tracking of release forms for musicians and soloists. Randee G. will follow up.

  • Motion: The executive board will hold a 30 minute meeting prior to rehearsal (at the rehearsal venue) on the 3rd rehearsal of each month.

  • Motion made by Carol M.

  • Seconded by Randee G.

  • Motion passed.

  • Nominating Committee

  • Carol M. and David P. will discuss this.

  • Ads and Mailing Lists

  • One free raffle ticket for joining the mailing list

  • Informational slips in each program?

  • Volunteer to cover collecting emails at concerts

  • Elena P. has agreed to maintain the marketing and fundraising email list

  • Encourage corporate and business ad purchases in the summer/fall to include in both the Winter and Spring programs, and personal ads in the winter/spring for the Spring program.

  • Section leaders collect 4 emails for marketing purposes from each singer in their section – calls will be made to people who do not give emails

  • Email for personal marketing (to be written by Randee G.)

  • HVCS Update

  • Applied for grants from ArtsWestchester and St. Barnabas and should receive status updates shortly

  • Another Barnes & Noble concert

  • Performance at the St. Barnabas dinner

  • Upcoming Public Concerts

  • April 26th at Andrus Springfest

  • May 17th at the Will Library

  • Website

  • Contact information for the members of the board of directors and section leaders will be added to the website.

  • Ask members for their opinions about a public list of information

  • Add a History page for all program history and flyers

  • Add an “In the News” page with articles, links and press releases

  • Add Amazon Smile link

  • David M. will print out 2 copies of the current members roster to pass around at rehearsals for confirmation and correction.

Meeting adjourned 3:30pm.

#board #minutes

7 views0 comments

Recent Posts

See All

Update from Eu

I hope, everyone is safe and healthy! The decision was just officially made at the Hudson Valley Singers online meeting to, tentatively, postpone our Nabucco production to November 2020, contingent up

Note from Eu: Revised Rehearsal Schedule and Instructions

Dear singers, Not happily, but necessarily, in light of the latest virus-related developments, our board has made the difficult decision to cancel rehearsals this, 3/11, and next, 3/18, Wednesdays. My